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EU City

Privacy

Privacy Notice

This Privacy Notice explains how personal data is processed on the EU City website.

Digital padlock illustration for the EU City privacy notice

1. Controller

The controller for personal data processed through this website is:

Fédia Mattarelli, trading under the commercial name EU City
Independent consultant / self-employed natural person in Belgium

Establishment address:
Kardinaal Cardijnlaan 24
B-1700 Dilbeek
Belgium

Enterprise number: 0645.518.667
VAT number: BE0645.518.667
Website: https://www.eucity.eu
Contact email: Purchases@eucity.eu

2. Processing activities

The website may involve the following processing activities.

2.1 Contact and enquiry processing

Purpose: responding to enquiries submitted through the website or by email.

Data processed may include:

  • name;
  • organisation;
  • professional email address;
  • telephone number, if provided;
  • role or function;
  • grant context;
  • message content;
  • any information voluntarily provided in the enquiry.

Legal basis:

  • steps taken at the request of the data subject before entering into a contract;
  • legitimate interest in responding to professional enquiries and managing professional communications.

Retention:

Personal data relating to enquiries that do not lead to a client relationship may be kept for a reasonable period for follow-up, record-keeping, and dispute-prevention purposes. 24 months from the last meaningful contact.

2.2 Document fulfilment

Purpose: sending a requested document, checklist, or other downloadable material.

Data processed may include:

  • email address;
  • first name, if requested;
  • organisation, if requested.

Legal basis:

  • steps taken at the request of the data subject;
  • performance of the request.

Retention:

Personal data used for document fulfilment may be kept for a reasonable period for delivery, follow-up, and record-keeping purposes. 24 months from delivery of the requested document or the last meaningful contact, whichever is later.

2.3 Newsletter or email updates

Purpose: sending occasional EU City updates on EU grant risk, compliance, governance, cost eligibility, evidence, reporting, and related advisory topics.

Data processed may include:

  • email address;
  • first name, if provided;
  • organisation, if provided.

Legal basis: consent.

Retention:

Newsletter subscription data is kept until consent is withdrawn, plus a short record of the withdrawal for compliance purposes.

Subscription is separate from document requests and contact enquiries. You may unsubscribe at any time through the unsubscribe link provided in each email, without affecting other services.

3. Sensitive or confidential information

Please do not send confidential grant files, HR documents, financial records, procurement files, personal data relating to third parties, or sensitive information through the website unless this has been specifically agreed.

4. Processors and service providers

Personal data may be processed on behalf of EU City by service providers used for website hosting, email, CRM, IT, administration, or related business support.

This may include:

  • Odoo S.A. — website hosting, CRM, email marketing, and related Odoo services;
  • OVHcloud;
  • Microsoft 365;
  • Google.

Where processors are located outside the European Economic Area, transfers rely on appropriate safeguards, such as Standard Contractual Clauses, adequacy decisions, or other safeguards provided under applicable data protection law.

Additional processor information is available on request.

5. Recipients of personal data

Personal data is only shared where necessary and appropriate.

EU City does not sell personal data.

6. International transfers

Where personal data is transferred outside the European Economic Area, EU City relies on safeguards required under applicable data protection law.

7. Your rights

Subject to the conditions set out in the General Data Protection Regulation, you may have the right to:

  • access your personal data;
  • rectify inaccurate personal data;
  • request erasure of your personal data;
  • request restriction of processing;
  • object to processing;
  • withdraw consent where processing is based on consent;
  • request data portability, where applicable;
  • lodge a complaint with a supervisory authority.

Requests may be addressed to: Purchases@eucity.eu

8. Supervisory authority

You have the right to lodge a complaint with the competent data protection supervisory authority.

In Belgium, this is:

Data Protection Authority
Autorité de protection des données / Gegevensbeschermingsautoriteit
https://www.dataprotectionauthority.be

9. Cookies

This website uses only cookies that are strictly necessary for the website to function properly.

At the time of writing, EU City does not use marketing cookies, advertising cookies, retargeting pixels, or behavioural tracking cookies.

For more information, please see the Cookie Information page.

10. Security

EU City takes reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration, or disclosure.

However, no website or email communication can be guaranteed to be completely secure. Please avoid sending sensitive or confidential information through unsecured channels.

11. Updates

This Privacy Notice may be updated from time to time.

The latest version will be published on this website.

EU City

EU Grant Risk & Compliance Advisory

EU City provides confidential internal advisory work. EU Grant Risk & Compliance Advisory — including Compliance Health Check, Build, Review, and Targeted — is internal, non-certifying advisory. It is not a statutory audit, not a regulated audit, not a certification, not an assurance engagement, and not a legal opinion intended for authorities. It does not replace programme-specific, statutory, accounting, or legal obligations, and it does not guarantee the absence of findings, cost rejections, financial corrections, or recoveries. Statutory audit and assurance engagements are referred to an independent qualified audit firm on request.

Background visual adapted from a photograph by EmDee, licensed under CC BY-SA 4.0. Modified for use on this website.

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